# Sign a page

[Video: Sending a Confluence page for signing, in 28 seconds, no sound](/images/videos/signplus/sign-light.88680c11.mp4)

What the video shows:

1. Select Sign this page under the page title. The SignPlus panel opens on New signing.
2. Select Add signer and add a colleague, then a Confluence group.
3. Turn on the options the signing needs.
4. Select Start signing. The panel says SignPlus is sending the page to Dokobit, and a flag confirms that everyone has been invited.
5. A signer opens the invitation, chooses Smart-ID on Dokobit’s page and confirms the verification code.
6. When everyone has signed, the byline reads Page signed and valid and the signed document is attached to the page.

A signing starts from the page itself. Beside the page title, under the byline, select **Sign
this page**. The panel that opens has up to three tabs:

| Tab | Shows |
|---|---|
| **Latest signing** | The most recent signing on this page and whether the page still matches it. Only once there is one |
| **New signing** | The form that starts a signing |
| **All signings** | Every signing on this page, newest first |

Starting a signing needs permission to edit the page. Anyone who can view the page can open the
panel and read its signings.

<Aside type="caution" title="Check the signing mode before the first real signing">
A new installation signs in Dokobit's test environment, where documents come back watermarked
and are not legally binding. A site administrator changes that under
[signing mode](../configure/#signing-mode).
</Aside>

## Start a signing

<Steps
  items={[
    {
      title: 'Open New signing',
      body: 'The panel opens on New signing when the page has no signing yet.',
    },
    {
      title: 'Check the document format and name',
      body: 'Document format lists the formats the space allows, with its default chosen. Document name starts as the page title and becomes the signed file’s name, so change it if the title is not what the document should be called.',
    },
    {
      title: 'Add signers',
      body: 'Select Add signer and choose Internal user, External partner or Group. Give each one a role. Repeat for everyone who has to sign or be told.',
    },
    {
      title: 'Choose the options',
      body: 'Read-only, restricted viewing, signing order and attachments are switches under the list. Show additional settings opens the message and the due date.',
    },
    {
      title: 'Select Start signing',
      body: 'SignPlus checks the request against the space’s settings, then renders the page and sends it to Dokobit in the background. You can close the panel while it works.',
    },
  ]}
/>

## Who can sign

**Add signer** opens a dialog with three tabs.

| Tab | Adds | What you enter |
|---|---|---|
| **Internal user** | One person with a Confluence account | Their name, picked from your site's users, and a role |
| **External partner** | One person outside your site | Full name, email address and a role. Dokobit sends the invitation to that address |
| **Group** | Everyone in a Confluence group | The group, picked from the groups you belong to, and one role for all of its members |

| Role | What it means |
|---|---|
| **Signer** | Receives an invitation from Dokobit and signs |
| **Viewer** | Is never asked to sign, and is notified once everyone has signed |

**A group is expanded when the signing is sent**, not when you add it. Every member gets an
invitation with the group's role. A person who is in the group and also added on their own is
invited once, with their own role. A member whose email address Confluence does not give out
cannot be invited, and the signing says how many were left out.

You can only choose groups you belong to. A signing reaches at most 25,000 people once its groups
are expanded, at least one of them must be a signer, and the same person cannot be added twice.

Change a role with the menu in the **Role** column, and remove a row with the bin under
**Actions**.

<Aside type="note" title="The person who starts a signing can be told when it completes">
Where the site's **Add the initiator as a viewer automatically** setting is on, which it is by
default, you are added as a viewer, so you get Dokobit's notice when everybody has signed.
</Aside>

## The options

Each switch has an information icon beside it that says what it does.

| Option | What it does |
|---|---|
| **Make page read-only** | Only SignPlus can edit the page once the signing starts. The lock stays after the signing completes, and lifts if it is declined or cancelled. Who can view the page is unchanged |
| **Restrict page viewing to signers and viewers** | Only you and the people added above can open the page until the signing finishes. Who can edit it is unchanged |
| **Signers must sign in the order listed** | Each signer is asked after the one above them has signed. Drag the rows into order |
| **Include attachments** | Adds the page's attachments to the document, each starting on its own page. A file with no page form, such as a spreadsheet, is listed instead |

**Show additional settings** opens three more, where the space allows them:

| Option | What it does |
|---|---|
| **Message in the invitation email** | Text Dokobit puts in the email each signer receives. The site can prefill it, require it or remove it |
| **Due date** and **Due time** | When the signing should be finished. The information icon says which time zone the time is read in: your Atlassian account's, or your browser's when the account has none |
| **Refuse signatures after the due date** | When on, the document cannot be signed once the due date has passed |

Where the space has decided an option for everyone, the form does not offer the switch. It says
what will happen instead, under **While this signing runs**, for example *only SignPlus will be
able to edit this page*.

<Aside type="note" title="A signer outside Confluence cannot be given access to the page">
Restricting viewing works for people with a Confluence account, and for a group as a group. An
external partner cannot be added to a Confluence restriction, so they receive the document from
Dokobit instead and lose nothing.
</Aside>

## While SignPlus sends it

After **Start signing**, the panel shows **Sending for signing**: *SignPlus is rendering the page
and sending it to Dokobit. You can close this window while it works.*

The signing runs in the background, so closing the page does not stop it. A few people take
seconds. A group of thousands takes minutes, because every member's address is read from
Confluence and the invitations go to Dokobit in batches.

When it is sent, a **Signing started** message says everyone you added has been invited, and the
panel moves to **Latest signing**.

**A signing goes to everybody or to nobody.** If Dokobit accepts part of a large signing and then
refuses a batch, the signing is withdrawn from everyone it reached and the panel shows **Not sent
for signing** with the reason. Nothing is half sent.

<Aside type="note" title="The document is the page as you see it">
SignPlus reads the page as you, the person who started the signing, even in the background. A
macro that shows each reader something different, such as a Jira work items table, prints what
you can see. Before you start, **Download the page as PDF** shows you exactly what will be sent.
</Aside>

## Download the page as PDF

The download button beside **Start signing** exports the page with the site's styling, without
starting a signing, so you can check the document before anyone signs it. It usually takes 5 to
15 seconds. The PDF is also attached to the page.

What the export can and cannot reproduce is listed in
[what the document contains](../what-prints/).

## Your signings

**SignPlus: your signings**, in Confluence's **Apps** menu, lists every signing you have started,
across every space, newest first: the space, the page, the status, how many signers there are,
and when it was created and last updated. The menu under **Actions** downloads the signed
document or opens the signing's details.

## Related

- [What a signer sees](../for-signers/)
- [After signing: check, download, cancel](../after-signing/)
- [Configure SignPlus](../configure/)
- [What the document contains](../what-prints/)

---

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